Receptionist & Office Administrator

Closing date: 15th August 2017

Location: Birmingham, UK

Ref: R&OA/IR-AC/0817

Contract: One Year Fixed Term

Salary: £22,440 per annum

The Academy of a leading international aid charity seeks a Receptionist and Office Administrator. The Receptionist/ Administrator will play a pivotal role within IR Academy in ensuring that reception is always manned and all admin work is carried out at the highest standard level possible. To provide and to act as the first point of contact for visitors and callers and to undertake a range of other admin tasks as identified by the line manager.

This Receptionist and Office Administrator will ensure all administration, health and safety, security, maintenance, event/catering/room bookings, hotels bookings, flights, document retrieval, mobile phone and transport requests are processed and handled promptly via the Facilities Helpdesk. S/he will ensure stationery cupboards are maintained, letter headed paper, envelopes, and other consumables are readily purchased and adequate reserves are maintained. The post holder will co-ordinate, oversee and/or perform a wide variety of administrative duties including but not limited to, assisting in the receipt and despatch of organisational internal and external mail, arranging courier services as and when required, undertaking reception duties when necessary, assisting in writing reports  photocopying, faxing and ensuring staff contact details are regularly updated.

The successful candidate will have strong organisational skills and attention to detail; ability to organise; prioritise and work efficiently under pressure and subject to changing priorities; proven experience, meeting deadlines. The successful candidate will have an excellent level of computer literacy and excellent written and spoken English. The job holder will have excellent oral and written communication and interpersonal skills.

*Previous applicants need not apply. CVs are not accepted for this post please download the application form.

Please apply by downloading the application pack from below  and forward the completed form to recruitment@irworldwide.org on or before the closing date.

Islamic Relief promotes equality and meritocracy, and seeks individuals who agree with the IR values together with our policy standards on Anti-Bribery, Child Protection and Code of Conduct. We will carry out screening checks and will take out references on your behalf if you are selected.

Please note, for UK based roles, we are only able to accept applications from candidates who are eligible to work in the UK. We are unable to progress applications which would require sponsorship.

Applicants should be sympathetic to the values of Islamic Relief.

Only short-listed candidates will be contacted.

Islamic Relief is an equal opportunities employer.

Only applications from those who already have the right to live and work within the UK will be considered

Receptionist Office Administrator Job Description

Application Pack 2017